Saturday, July 12, 2014

All India Civil Accounts Employees Association
Phone No. 23345070, Mob. No. 9868520926, e-mail:-
Central Office: -                                                                                     Address for Communication:-
16-A, Akbar Road Hutments,                                                                           17/2 – C, P & T Quarters,
New Delhi: - 110011                                                                                                         Kali Bari Marg,                                                                                                                             New Delhi-110001

No: AICAEA/HQ/A-2/2014/921                                                                                 Dated: 11th July, 2014

            Shri Jawahar Thakur,
                Controller General of Accounts,
            Ministry of Finance,
            Department of Expenditure,
            Loknayak Bhawan,
            Khan Market,
            New Delhi – 110003
Subject: Meeting with the National Executives of All India Civil Accounts Employees Association and  All India Civil Accounts Employees Association Category – II.

Ref: Your Office letter No:- A-11019/25/2011/MF.CGA(A)/NGE/AICAEA-HQ/74 dated June 17, 2014 and No:- -11019/25/2011/MF.CGA(A)/NGE/AICAEA-HQ/77 dated June 19, 2014.


            I  behalf of the All India Civil Accounts Employees Association and  the All India Civil Accounts Employees Association Category – II, offer our sincere thanks for convening meeting with National Executives of both Associations on 17th July 2014.

            As we have requested you to kindly convene the meeting for the review of the items discussed in the meeting held between us on 30th May 2013, we are enclosing herewith the present status of the items  as per our information and record (ANNEXURE – I).

            Further, within last one year some other important matters have also been brought to our knowled by our Branches and Units. A few of those  issues we would like to discuss in the meeting are enclosed as (ANNEXURE – II).  

Thanking you,
       Yours Sincerely,
Encl: as state above


Secretary General

Items discussed in the meeting held on 30th May 2014

Sl. No.
Action taken by staff side
(a) Filling up of vacant posts through Special Recruitment, absorption of Deputationists and regularization of contract workers
(b) Augmentation of staff strength to cater the need for new functional areas of Civil Accounts Organization.
(a)  (i) Staff side was informed that 730 and 1248 Accountants (total 1978) have been allocated by SSC to CGA office for the recruitment year 2010 and 2011 respectively. 1052 vacancies in the grade of Accountants for the recruitment year 2012 have been intimated to SSC. Action is also being initiated to recruit Para-Military Staff on deputation basis in CCAS cadre.
(ii) Accountants who are on deputation with this organization are being absorbed in accordance with provisions contained in Recruitment Rules.
(iii) Staff side was requested to furnish the copy of Ministry of Labour’s OM dated 23.01.2013 regarding regulation of pay and service condition of contract workers so as to enable us to examine the matter.
(b) 1215 Group B & C posts have been created in various Ministries/Departments including CGA office till date. Process is still continued and more posts will be created in due course in CCAS cadre.

Staff side forwarded the document vide letter No. AICAEA/HQ/A-2/2013/903 dated 16.07.2013.
Cadre Review in the Civil Accounts Organisation on functional requirements and grant of appropriate Pay & Grade pay to different cadres.
MTS – Grade Pay Rs. 1800/-
Accounts Assistant – Grade Pay Rs. 2400/-(By upgrading the post of LDCs)
Senior Accountant – Grade Pay : Rs. 4600/- (Posts of Accountants to be merged. DEOs are to be re-designated as Sr. Accountants and merged with their existing strength.)
AAO - Grade Pay Rs. 5400/- in PB-2. 30% posts by promotion of Sr. Accountant on seniority with removal of condition of 53 years of age for eligibility and 70% by AAO© examination.
i)     The staff side was informed that the pay scales/grade pay have been granted to various categories of employees of CCAS cadre as per recommendation of Sixth Pay Commission. It is not administratively feasible to change the pay scales of various categories of employees in CCAS cadre as the existing pay scales are at par with the employees of other organised Accounting Organizations. Moreover, the matter comes under the preview of Ministry of Finance, Department of Expenditure. However Association may submit a proposal with due justifications in this regard so as to enable this office to examine the proposal.
ii)   DoE, M/o Finance has rejected the case regarding grant of grade pay of Rs. 5400/- to AAOs.
iii)  The condition of 53 years of age for promotion of Sr. Accountant to AAO under 10 % quota has been removed in the Recruitment Rules for AAOs which has been sent to the DoPT for approval.
iv) The staff side was informed regarding proposal of raising the promotional quota from 10% to 30% for promotion of Sr. Accountant as AAO that such promotional quota exists only in CCAS cadre among the all other organized Accounting Organizations. However the CGA office will look into the matter.

Settlement of the problems on e-payment system.
Staff side pointed out the inherent deficiencies in the system of e-payment and also requested for arranging training facilities to all category of employees involved in e-payment.  Since the Staff have made every effort for the success of the system and made it successful despite due to various problems e.g. lack of training etc. and additional work load involved. The staff side was requested to submit a detailed note on these issues. Further, the staff side was assured that action would be taken to give training to Accountants/Sr. Accountants regarding all accounting software used in CCAS cadre.

Staff side submitted the note  vide letter No:- AICAEA/HQ/A2/2013/1027 dated 09.09.2013.
Grant of recognition to AICAEA CAT-II and implementation of check-off system as per Government instructions.
The Staff side was informed that CGA office may initiate action for verification of membership of AAOs through “Check-off system” for recognition to AICAEA CAT-II.

Grant of I & II financial upgradation under original ACP Scheme and benefit of III financial Upgradation under new MACP Scheme.
Staff side was asked to submit a proposal in this regard so as to enable this office to examine the matter.

Grant of benefit of II ACP to Sr. Accountant appointed as Accountant on passing departmental competitive examination conducted by SSC.
The staff side was informed that DoPT has rejected the case. However, the official side has agreed to reconsider the case and asked the Association may submit a fresh proposal so as to enable us to examine the matter.

Staff side submitted fresh proposal  vide letter No:- AICAEA/HQ/A-2/2014/47 dated 22.01.2014.
Grant Pay Scale of Rs. 1350-2200 from 01.01.86 to DEOs as has been granted by the Defence Accounts Department as well as in terms of the CAT judgments.
The Official side requested Staff side to submit the proposal in this regard so as to enable us to examine the matter.

Staff side submitted the detailed proposal  vide letter No. AICAEA/HQ/A-2/2014/919 dated 05.07.2014.
Restoration of 5% promotional quota to the post of LDC for GR-D/MTS.
Provisions have been made in CCAS (LDC Group ‘C’ posts) RR, 2010.
Regarding exemption from appearing DCT, CGA stated that a Special Examination may be conducted in respect of those who have exhausted all chances and in order to help them in passing requisite examination, candidates may be imparted specific training.

Settlement of cadre problem in PAO, CRPF arisen after amalgamation of the office in Civil Accounts Organisation.
1) Problem of Group C employees will be looked after by the cadre controlling authority i.e. CCA, MHA. Association may take up the matter with them.
2) All problems relating to Group B officers have been sorted out by the Group B section. The staff side was further informed that the persons who were drawing the grade pay of Rs. 4600/- and working as supervisors prior to their absorption in the Civil Accounts Organization may be considered for promotion as AAO under 10% quota on seniority-cum-fitness basis as per provision laid down in R.R.

Decentralization of CPAO and formation of regional offices to make the very purpose of operation of Pension Accounting Offices effective and conveniently accessible to old aged Pensioners.
CGA has agreed to consider the request of Staff side and asked the Association, may submit a detailed proposal on the matter of decentralization of CPAO.
Submitted the proposal vide letter No. AICAEA/HQ/A-2/2014/922 dated 06.07.2014.
Adoption of mutually agreed transfer policy for AAO and implementation of the policy transparently. Deportation of all AAOs brought on deputation basis.
Transfers of AAOs are being made in transparent manner as per CGA’s transfer policy. However, Staff side was asked to submit suggestions in this regard.
Submitted vide letter No:- AICAEA/HQ/A-2/2014/718-20 dated 21.05.2014.
Grant of 4 increments on passing DCT between the periods from 01.01.73 to 31.05.83 and 3 increments to others for passing DCT.
The Staff side was informed that matter has been referred to DoPT for clarification/approval.
Staff side requested CGA to kindly intervene personally in to the matter as it has been delayed abnormally. CGA agreed to consider the request.

Provision of amenities to the Central Office of AICAEA.
The Staff side was informed that directions have been issued to CCA, Supply from time to time in this regard. However, CGA office will intervene in the matter so as the repairing work may be completed at the earliest.

As has been done in earlier occasions and granted by Defence Accounts Department, grant of honorarium for checking of pay fixation cases and pension cases after implementation of 6th CPC recommendations.
Association may submit a detailed proposal in this regard so as to enable this office to examine the matter.
Submitted vide letter No.AICAEA/HQ/A-2/ 2014 /920 dated 06.07.2014.
Issuing of Gradation Lists of all cadres immediately.
Gradation list of Group B officers have been issued and uploaded on official website. Gradation list of all Group ‘C’ employees have been issued by all Ministries/Departments.


Fresh Items of agenda

1.      Repatriation of AAOs working on deputation basis from other organizations and filling up of such vacant posts by providing Civil Accounts Employees.

2.      Grant of Headquarter allowance to Sr.PA/PA/Stenos ported in office of CGA.
3.      Grant to two financial upgradation to MTS under ACP scheme who had completed 24 years of service before implementation of MACP scheme. (The copy of order No:- AMG.I/Admn-1/32 dated 24.06.2014 issued by the O/o the Pr. Director of Audit, Economic and service Ministries, Delhi granting the benefit to the MTS is enclosed for ready reference).

4.      No redeployment of retied officers and employees in the Civil Accounts organization.

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