Wednesday, April 26, 2017


All India Civil Accounts Employees Association
Central Headquarters
Phone No. 011-23345070, Mob. No. 9868520926 e-mail:-

Central Office: -                                                                              Address for Communication:-
16-A, Akbar Road Hutments,                                                                                     17/2 – C, P & T Quarters,
New Delhi: - 110011                                                                                                               Kali Bari Marg,
New Delhi-110001

No:-AICAEA/HQ/A-3/CBDT/2017/222                                                                                        Dated: 26.04.2017

          Shri G.P. Gupta,
          Pr. Chief Controller of Accounts,
          Central of Board of Direct Taxes,
          9th Floor Loknayak Bhawan,
          Khan Market,
          New Delhi – 110003

Subject: - Meeting between official side of Pr. CCA, CBDT and representatives of All India Civil Accounts Employees Association.


          I have been directed to draw your kind attention to the fact that, several issues concerning with the employees working in different ZAOs are pending for a pretty long time.

          In view of this, I on behalf of this Association request you to kindly convene a meeting with the representatives of this Association at your earliest convenience. The items we would like to discuss are enclosed herewith for your kind information and necessary action.

          This Association shall be thankful to you for your early favorable response  

Thanking you,
Yours Sincerely,
Enclo:- as above

(V. Bhattacharjee)
Secretary General



1.                Filling up of vacant posts in all Zonal Accounts Offices:-
In the Zonal Accounts Office, CBDT, Cochin post of one LDC and 5 Accountants are vacant since long time. Similar situation prevails in all offices like Bhubaneswar, Patna, Mumbai, Kolkata and Chennai etc. The vacancies may therefore, be filled up immediately. When the issue was discussed on 26.12.2016, it was informed that vacant posts 34 LDC and 28 MTS are being filled up.
2.                Provision of LDC and MTS for each section of Pr. Accounts office and each ZAO:-
All offices are in need of these posts. While the new posts for new ZAOs had been created, these posts were not created. Three Sr. Accounts Officers are working in the ZAO, CBDT, Cochin. MTS post has not been sanctioned to ZAO, CBDT, Cochin so far. One Casual worker is attending all these works. One post of MTS may therefore be sanctioned/allotted to ZAO, CBDT Cochin and also other offices confronting similar condition. The issue was discussed on 26.12.2016. It was assured that necessary action in this regard shall be initiated.
3.                Rest room for ladies staff in the ZAOs where 30% employees are women.                          
When discussed on 26.12.2016 it was assured that Circular/Instruction shall be issued to ZAOs.
4.                Regularization of temporary status employees – Case of Shillong, Cochin and Bhubaneswar regarding:-
Shri Atul Malakar, working in ZAO, CBDT, Shillong as temporary status employee is yet to be regularized. Since all the documents sought by the Principal Accounts Office have already been provided by the ZAO, CBDT, Shillong, the regularization case of Shri Malakar may kindly be settled without any further delay. Since, there is no MTS in the office, he may be regularized against the post. Similar situation is there in ZAO, Bhubaneswar and it may therefore be also settled. Smt. Sarada aged 48 years is working ZAO, CBDT, Cochin for the last 6 years. She may be regularized.
5.                Strengthening of Internal Audit wing:-
a.           The internal Audit wing may consist of one AO, one AAO and two Sr. Accountant/Accountant. Otherwise it is very difficult to complete the work in time bound manner. In Cochin the Audit work is entrusted with one Sr. AO, one AAO and one Accountant. One more Accountant may be posted in Audit wing.
b.          Routine works such as pay fixation, anomaly, Post-check, verification of qualifying service etc. may be excluded from the Internal Audit wing. Because, to complete these works department have to send service books to Accounts Office. Most of the time the Audit party in tour as per approved tour programme and the service books of the department staffs have to be kept pending in the Accounts Office and it causes some grievance from the department.
6.                Settlement of all pending Compassionate appointment cases:-
In the discussion on 26.12.2016, it was assured that DPC shall be conducted soon in respect of the cases mentioned below-
a.        Shri Ajay Bagchi, S/o late Shri Arnab Bagchi, Senior Accountant expired on 28.10.2012 Kolkata
b.       Mrs. Potana, w/o late Shri H.B. Potana, Senior Accountant Ahmedabad expired on 12.05.2015.
c.         Smt. Archana S, widow of late Sri. S. Suresh, Senior Accountant, FPU Calicut expired on 08.01.016.
7.                Settlement of all transfer requests:-
Under mentioned transfer requests have been forwarded on sympathetic ground to your office by the authorities concerned and these are yet to be considered favorably.

i)              Shri Vikas Mandal, Acctt. ZAO, CBDT, Cochin   to   Ranchi/Kolkata/Durgapur. The request of the official has been forwarded by Dy. CA, CBDT, Chennai vice letter No.ZAO/ CBDT/ CHENNAI/CDN/2015-16/372-73 dated 14-09-2015.

ii)           Shri P.A. Azeez, Sr. Accountant ZAO, CBDT, Hyderabad to PAO, GSI, Hyderabad. Official has submitted representation on 02.02.2017 through proper channel.

iii)        Shri Rahul Gupta, Sr. Accountant, Pr. CCA, CBEC, New Delhi   to  ZAO, CBDT Kanpur/Lucknow. Case has been recommended by the office of Pr. CCA, CBEC vide letter No/1(33)13/unilateral/pt.III/2015-16/882 dated 1`1-12-2015.

iv)         Shri Santosh Kr. Barnwal, Acctt.  PAO, Printing, Nasik   to   ZAO, CBDT Durgapur. The issue is pending for consideration in the Pr. Accounts Office, CBDT.

v)            Mrs. Somrita Mustafi Sabui, Sr. Acctt. PAO, H&FW, Kolkata    to    ZAO, CBDT, Ahmedabad. CCA, MH&FW vide letter No:- Pr.AO/Admn/1(1)/transfer posting of Acctt/Sr. Acctt/2016-17/3054 dated 26.01.2016 has forwarded the case.

vi)         Shri Dipendu Ghosh, Accountant ZAO, CBDT, Guwahati to  ZAO, CBDT, Kolkata Forwarded vide ZAO, CBDT Guwahati letter No:- ZAO/CBDT/Ghy/Admn/2016-17/8341 dated 16.08.2016

vii)      Shri Chingtham Janajit Singh, Sr. Acctt. Forwarded vide ZAO, CBDT Guwahati letter No:- ZAO/CBDT/Ghy/Admn/2016-17/8341 dated 16.08.2016.

viii)   Shri Abhijit Bhattacharjee, Senior Accountant, RAPAO (IB), MHA, Shillong to ZAO, CBDT Guwahati. Recommended vide Pr. CCA, MHA letter No. 200/10/Pr.AO/Admn/2016-17/8559 dated 07-10-1016

ix)         Shri Tinku Kumar, Sr. Accountant, ZAO, CBDT, Kolkata          to Delhi. The request is pending for consideration in Pr. Accounts Office, CBDT.

8.                Settlement of pending issues of ZAO, CBDT, Bhubaneswar:-
Granting 1st /2nd ACP/MACP from 1st July of the following year of the SSC Examination
Ref:- ZAO CBDT BBSR letters:-
(i)     ZAO/CBDT/Admn/2016-17/246 dated 17.05.2016
(ii)    ZAO/CBDT/Admn/2016-17/773 dated 24.08.2016
(iii)   ZAO/CBDT/Admn/2016-17/263 dated 13.12.2016
Srl No.
Name & Designation
Year of passing SSC examination
Date of jointing into govt. service
Date of granting 1st/2nd/ACP/MACP
Biranchi Narayan Das
As Acctt.
2nd ACP
Promoted as Sr. Acctt. On 10.09.90
Hiranmay Biswas
As Acctt.
2nd MACP

Sunil Kumar Pattnaik
As Acctt.
1st ACP

Rajesh Kumar Das
1st ACP 10.09.08

Trinath Das
1st ACP 08.01.04
2nd MACP

Amulya Parida
As Acctt.

Promoted as Sr. Acctt. On 01.04.15

1st ACP

***Shri Amulya Parida Requested for granting ante-date promotion as Sr. Acct. w.e.f. 01.04.2014 after granting inter-se-seniority in the grade of Accountant (direct recruits). It is learnt from the CBDT HQr that the case has already been sent to o/o the CGA & now decision is pending with o/o the CGA.

9.                Incentive to ZAO staff regarding:-
TARANG-Scheme – a free BSNL SIM card scheme offered to CBDT staff (Income Tax Department) under 1% incentive scheme on Direct Tax Collection. This facility may be extended to ZAO staff because they are also a part of CBDT collection work such as daily reporting of CBDT collection and checking of delay in remittance to Govt. Account etc. More over the ZAO staff are fully entrusted with establishment matters of the Income Tax Department. In the same way, Railway Department has provided travelling pass to Railway Accounts staff and the Defence Department also provided Canteen Facility to Defence Accounts staff.

10.          Removal of outsourced employees working against Accountant and Sr. Accountant:-
Outsourcing persons are working in the post of Accountant/Sr. Accountants.  Moreover they are handing the work on computer using departmental software. These persons should be removed from Pre-check Unit Ahmedabad immediately, as work of PCU is conducted on the basis of rules and regulation of Central Govt. which cannot in any condition be given to the staff of agency of outsourcing. The key and passwords for operating payments are given to them is not in the interest of Govt. safety and security. This may please be ordered to stop.

11.          Proper internet connection to ZAO, CBDT, Ahmedabad:-
Internet connectivity in server is not available even at the time of Accounting period. Separate Net connection should be provided to Revenue section of the office.

12.          Rotational transfers in ZAO, CBDT Ahmedabad:-
In ZAO Ahmedabad rotational transfer has not been done for last 7-8 years. No action has been taken by the local administration in spite of instructions issued by the office of Pr. CCA, CBDT.

13.          Proper office accommodation for ZAO, CBDT, Ahmedabad:-
Office building of Zonal Accounts Office, CBDT, Ahmedabad is working at 2nd Floor of Vasupujya Chambers, Ashram Road, Ahmedabad. During the earthquake of 2001 this building was severely damaged and owner of the building has not paid any attention toward repair and maintenance of the building. Moreover heavy rains in past years after 2001 have damaged the base of this building. Now building is not in good and usable condition. Income Tax Department has also vacated its office from this building due to the same reason. Building may collapse at any moment.
In revenue section there are 28 banks preparing and sending scrolls from 020 to 030 heads. Weigh of the scrolls each date is very heavy and being dumped on 2nd and 3rd Floor since 2005. These weights has crossed all the limit of safety and flooring of third floor has lost its capacity to bear more weight and may collapse at any time costing lives of staff of Zonal Accounts Office, Ahmedabad. Moreover theses papers of scrolls may catch fire at any moment as there is no provision of fire safety and security.

14.          Grant of annual Honorarium to all employees without discrimination:-
Many offices have not been granted annual honorarium for more than two years. Hence all employees may be granted annual honorarium without any discrimination.  When discussed on 26.12.2016, it was assured that the request of the Association shall be considered.

15.          Imparting Training to staff:-
a.           All staff of the level of Group-C may be given PFMS training.
b.          Frequent Training may be given to all staff in the RTC regarding Accounts and establishment matters.

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