AICAEA letter to Jt. CGA dated 19th November 2018 on Supplementary proposal for 1st
Cadre Review ( in respect of Stenos/Secretarial Asstt.)
All India Civil Accounts Employees
Association
(RECOGNISED BY GOVT. OF INDIA)
CENTRAL
HEADQUARTER
Phone
No. 23345070, Mob. No. 9868520926, e-mail: aicaeachq@gmail.com
Central Office: -
Address
for Communication:-
16-A, Akbar Road Hutments, 17/2 – C, P &
T Quarters,
New Delhi: - 110011 Kali Bari Marg,
New Delhi-110001
No .AICAEA-AICAEA CATII/HQ/ A-2/Cadre Review/2018/418 Dated 19.11.2018
To
Smt. Suman Bala
Joint Controller
General of Accounts,
Office
of the Controller General of Accounts,
Ministry
of Finance,
Department
of Expenditure,
4th Floor,
GPOA, Block-E, INA,
New Delhi – 110023
Subject:- proposal for Cadre Review of the Stenographer’s /Secretarial
Staff in the civil accounts organisation.
Reference:- Minutes of
the meeting held on 05.11.2018 between the official side of the office of CGA and the All India Civil Accounts
Employees Association on the Cadre Review of Group B&C of CGA organization
issued vide CGA OM No:- A-32014/1/2014/MFCGA(A)/Cadre Review/Gr.B/576 dated
15.11.2018.
Madam,
With reference to
the above, I on behalf of this Association forwarding herewith a Supplementary (self
contained) proposal for the 1st Cadre Review of the cadre of
Stenographers/Secretarial Assistant. This proposal is being submitted in partial modification of the paras 4.26 to 4.30 of CHAPTER-
IV of the composite “Proposal for First Cadre Review of Group B & C Cadres (Multitasking
staff to Assistant Accounts Officers)” forwarded vide letter No.
AICAEA-AICAEACATII/HQ/A-2/ Cadre Review/2018/147 dated 20th April
2018 for your kind consideration and favorable decision.
In case it is
considered that further clarification is required on the proposal submitted, we
may kindly be invited for the oral deposition.
Thanking you,
Yours Sincerely,
Enclo: - as above
(V. Bhattacharjee)
Secretary
General
SUPPLEMENTARY PROPOSAL
FOR 1ST CADRE REVIEW OF THE CADRE OF STENOGRAPHER’S /SECRETARIAL STAFF IN THE CIVIL ACCOUNTS ORGANISATION
After formation of Civil Accounts Organisation
in the year 1976, Cadre Review of the Stenographer’s in the Central Civil
Accounts Services has not been done. However, in pursuance of the discussion
held in the meeting between the official side and the representatives of the
All India Civil Accounts Employees Association on 5th November 2018,
following proposals are being submitted herewith in partial modification of the
of the paras 4.26 to 4.30 of CHAPTER- IV of the composite “Proposal for First Cadre Review of Group B & C Cadres
(Multitasking staff to Assistant Accounts Officers)” submitted vide letter No.
AICAEA-AICAEACATII/HQ/A-2/ Cadre Review/2018/147 dated 20th April
2018, which may kindly be considered as the amended proposal for
Cadre Review in respect of Stenographer/Secretarial Staff of the Civil Accounts
organisation-
Ø PROPOSAL FOR REVIEW OF ENTITLEMENT OF
STENOGRAPHIC ASSISTANCE TO VARIOUS CATEGORIES OF ICAS OFFICERS OF CIVIL
ACCOUNTS ORGANISATION.
First of all,
it is pertinent to mention that the 3rd Cadre Review of Central
Secretariat Stenographers Service (CSSS) has been done recently. The letter No. 15/1/2014-CS-II(A), dated 22/5/2018 may please be referred to in
this context (copy enclosed) vide which the Category of officers, the existing
entitlement of secretariat assistance and the revised Entitlements for
Secretarial Assistance were communicated and the proposals for restructuring
were invited as per the revised Entitlements.
As per Civil
List of ICAS officers there are 3 (Three) Addl. CGAs, 6 (Six) Pr. CCAs,
37(Thirty Seven) Jt. CGAs/CCAs, 102(One Hundred Two) CA level officers,
62(Sixty Two) DCAs level officers and 42(Forty Two) ACAs level officers.
Whereas, at present, in the Civil Accounts Cadre the existing Sanctioned
Strength in respect of Secretarial Staff as per Gradation List is 6 (Six) Post
of Sr. PS attached with Pr. CCAs of various Ministries; 26 (Twenty Six) Posts
of P.S. attached with CCAs of various Ministries & 144 (One Hundred Forty
Four) Posts of Steno Gr.I/Steno Gr. III attached with CAs/DCAs etc. It may be
mentioned here that Secretarial Staff from the Civil Accounts Cadre are not
attached with ICAS Officers posted in CGA Headquarter. It is requested that the Secretarial posts of
CGA Headquarters may kindly be encadred in the Civil Accounts organisation.
It is
requested that the proposal for Cadre Review of Secretarial Staff of the Civil
Accounts Cadre may please be reviewed and restructured so as to harmonize the
functional needs with the legitimate career expectations of its members, in the
light of the Revised entitlements of Secretarial Assistance for various
Category of Officers circulated by DOPT vide their letter No. 15/1/2014-CS-II(A)
dated 22/5/2018 mentioned above. The
proposed strength of Secretarial Staff of Civil Accounts Cadre needs to be
enhanced from the existing strength. This proposal/review will help in
revising/enhancing the Proposed Strength of Posts in various categories.
|
Sl. No.
|
Category of
officers in the Ministry
|
Entitlement of
CSSS
|
Category of officers
of Civil Accounts Organisation
|
Existing
Entitlement
|
Proposed
Entitlement
|
|
1.
|
Secretary / Spl.
Secretary & Equivalent rank
|
PSO/ Sr.PPS - 1
|
CGA / Apex Scale
(Equivalent to Secretary/Spl. Secretary
|
Currently Civil
Accounts Cadre staff is not posted in CGA Office.
|
Sr.PPS - 1
PPS – 1
PS – 1
PA – 1
|
|
PPS – 1
|
|||||
|
PS – 1
|
|||||
|
PA – 1
|
|||||
|
2.
|
Addl. Secretary
& Equivalent
|
PSO/Sr.PPS - 1
|
Addl CGA
(Equivalent to
Spl. Secretary)
|
Currently Civil
Accounts Cadre staff is not posted in CGA Office.
|
Sr.PPS – 1
PPS – 1
PA – 1
|
|
PPS – 1
|
Pr.CCA
(Equivalent to
Addl. Secretary)
|
Sr. P.S. – 1
|
|||
|
PA – 1
|
|||||
|
3.
|
Joint Secretary
& Equivalent
|
PPS - 1
|
Jt. CGA
(Equivalent to
Joint Secretary)
|
Currently Civil
Accounts Cadre staff is not posted in CGA Office.
|
PPS – 1
PS – 1
Steno Gr.D - 1
|
|
PS – 1
|
CCA
(Equivalent to
Joint Secretary)
|
PS - 1
|
|||
|
Steno Gr.D - 1
|
|||||
|
4.
|
Director / Dy.
Secretary
|
PS – 1
|
Dy.CGA / CA
(Equivalent to
Director/Dy. Secretary)
|
Steno Gr. I/Steno
Gr. III
|
PS – 1
|
|
5.
|
Under Secretary
& Equivalent
|
PA/Steno Gr.D – 1
|
ACGA/DCAs/
(Equivalent to
Under Secretary)
|
Steno Gr. D
|
PA/Steno Gr.D – 1
|
|
6.
|
Desk Officer/
Section Officer
|
Steno Gr.D – 1
|
ACA/ Sr.AO
|
Nil
|
Steno Gr.D – 1
|
The
comparative statement of Secretarial Assistance in respect of CSSS Cadre and
Civil Accounts Cadre is given hereunder for kind reference:-
Ø PROPOSAL FOR REVIEW OF PAY SCALES OF SECRETARIAL STAFF OF CIVIL
ACCOUNTS ORGANISATION.
The Cadre Review of secretarial staff of the Civil Accounts
Organisation has not been done since Departmentalization (in 1976) i.e. almost
more than 42 years. In the meanwhile the
organisation has undergone sea change.
In the light of the change in structure of the organisation there is an
urgent need of Cadre Review in the interest of strengthening and improving the
career prospects of Secretarial Staff of Central Civil Accounts Organisation so
that the employee may get fair chance of promotion and career advancement.
In addition, the problem of stagnation is also acute in the case
of Stenographer Gr. I and Private Secretaries of CCAS Cadre. Also the existing scale of prescribed
secretarial staff attached with the officers is not realistic keeping in view
the functional requirement.
Therefore, the following proposed Criteria for promotion,
Promotional hierarchy & Pay Scales of Secretarial Staff of Civil Accounts
Organisation may be considered/reviewed with a view to increase the promotional
avenues of deserving officials
|
Post
|
Existing Criteria
|
Existing Pay
Scale / Level
|
Post
|
Proposed Criteria
|
Proposed Pay
Scale / Level
By Stenos
|
|
Stenographer Gr.
III (Gr.D)
|
Direct
Recruitment
(Entry level) |
Level - 4 of Pay
Matrix
Rs.25,500/-
|
Stenographer Gr.
III (Gr.D)
|
Direct
Recruitment from SSC
(Entry level) |
Level - 4 of Pay
Matrix
Rs.25,500/-
|
|
Stenographer Gr.
I
|
Promotion
|
Level-6 of Pay
Matrix
Rs.35,400/-
|
Stenographer Gr.
I / PA
|
Promotion after
10 years of approved service in Steno Gr.III
|
Level-6 of Pay
Matrix
Rs.35,400/-
|
|
Private Secretary
|
Promotion
|
Level-7 of Pay
Matrix
Rs.44,900/-
|
Private Secretary
|
Promotion after 5
years of approved service in Steno Gr.I
|
Level-8 of Pay
Matrix
Rs.47,600/-
|
|
After completion of 4 years
|
Level-10
Rs.56,100/-
|
||||
|
Sr. Private
Secretary
|
Promotion
|
Level-8 of Pay
Matrix
Rs.47,600/-
Level-9 of Pay
Matrix
Rs.53,100/-
(after completion
of four years)
|
Principal Private
Secretary
(To be upgraded /
re-designated
from Sr.PS)
|
Promotion after 5
years of approved service in PS
|
Level-11 of Pay
Matrix
Rs.67,700/-
|
|
After completion of 5 years
|
Level-11 of Pay
Matrix
Rs.67,700/-
|
||||
|
|
|
|
Sr. Principal
Private Secretary
|
Promotion after 5
years of approved service in PPS
|
Level-12 of Pay
Matrix
Rs. 78,800/-
|
The
restructuring exercise may look at the structure of the service which would be
sustainable in the long term keeping in view the functional aspects, reporting
hierarchy and reasonable career opportunities.
For sustainable cadre structure of Civil Accounts organisation, there is
a need to:-
1)
Increase the recruitment of Steno Grade D
level.
2)
Introduce additional promotional avenues to
meritorious officials.
3)
Upgrade the post of Sr.PS to PPS with
Additional Secretary level officer.
4)
Increase the number of posts in accordance
with the revised entitlement of secretarial assistance at various Levels.
5)
Encadrement of posts of CGA Headquarters into
Civil Accounts Cadre
(V.
BHATTACHARJEE)
Secretary
General
All
India Civil Accounts
Employees Association
