Wednesday, May 13, 2020

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Represented By
 All India Civil Accounts Employees Association
          All India Civil Accounts Employees Association Category -II
Central Office: -                                                                                                               Address for Communication:
Room No. 351, ‘B’ Wing,                                                                                         17/2 – C, P & T Quarters,
Loknayak Bhawan                                                                                                                        Kali Bari Marg,
Khan Market, New Delhi – 110003                                                                                          New Delhi-110001

No. NFCAA/HQ/A-1/Corr-4/2020                                                                                     Dated: 21.03.2020

Hon’ble Secretary,
Department of Expenditure
Chairman, Departmental Council (JCM),
Department of Expenditure,
Ministry of Finance,
Room No.129-A, North Block,
New Delhi-110001

Subject: - Preventive measure to be taken in Central Government Establishments to contain the spread of Novel Corona virus (COVID -19) - extension of the date of closing financial year to 30th April 2020- request reg.


We are enclosing herewith a copy of the letter No. NC-JCM-2020/CS/PM dated 20th March 2020 issued by the Secretary, National Council (Staff Side) JCM to the Cabinet Secretary to Government of India on the subject “Preventive measure to be taken in Central Government Establishments to contain the spread of Novel Corona virus (COVID -19)”. It has been requested to Government of India by the Secretary, National Council (Staff Side) JCM to kindly appreciate the health concern of the Central Government employees of the Country and declare closed holidays for Central Government Employees from 23-03-2020 to 31-03-2020. We endorse the request made in the letter and request the Government of India through your kind self to consider the request of the National Council (Staff Side) JCM and take a favorable decision.
Further, on behalf of the employees and officers of Civil Accounts Organisations (which is the Integral part of the Department of Expenditure functioning under the overall control of Controller General of Accounts, Department of Expenditure), we would like to submit that more than 700 (Seven hundred) Pay and Accounts Offices, Zonal Accounts Offices and Regional Pay and Accounts Offices (PAOs/ZAOs/RPAOs) of about 50(fifty) plus Ministries and Departments of Government of India are functioning across the county.
Every PAOs/ZAOs/RPAOs are managing payment and accounting system of hundreds of DDOs. These offices receive hundreds of documents such as bills, challans, letters, Bank Statements etc. from DDOs, Banks, pensioners, Headquarter Offices and other PAOs/ZAOs/RPAOs from different parts of the Country on a day to day basis via couriers, Department of  Post and by hand etc . The quantum of the papers from different walks of life reaching to the offices specified in the preceding para in the shape of bills during Month of March every year in specific become enormous and unmanageable. All such documents are handled by MTS/LDC/DEOs/Casual Labour engaged and they send for the disposal of the documents which are thereafter chronologically handled by Accountants/Senior Accountants, AAO and AO/Sr. AO till the disposal of these documents and payments in respect of bills. For accounting purpose, another set of same categories of employees handle those documents once again. These apart, hundreds of representatives of DDOs and visitors keep on loitering in the office premises chasing the bills. There is no system to take adequate care in handling non-sanitized inflow of documents into the offices or to stop the crowd of visitors as precautionary measures at least in the present scenario when the prime objective  of all to strive for breaking  the chain of spreading corona virus. 
Though the DOP&T has issued more than one advisories asking to take preventive measures to stop the spread of corona virus but in Civil Accounts organization many of such steps shall not work as the Financial Year closing activities are nearing and programmes for payment and accounting cannot be operated from home of the officials due to risk of data tampering in the process of payment activity involved therein.
Therefore, under the above circumstances, we request you to kindly consider the proposal for closed holidays from 23rd to 31st March 2020 and take the decision to extend date of closing of financial year 2019-2020 to 30th April 2020 as a special case to curb the spread of corona virus and safety of the officers and employees of Civil Accounts organization.
We hope you will kindly consider our concern and take a favorable decision.
Thanking you,
Yours Sincerely,
Encl: as stated above.

Sd/-                                                                                                                                                                Sd/-
(Amol V. Sule)                                                                                                                               (V. Bhattacharjee)
President                                                                                                                                      Secretary General
Member Staff Side (NC) JCM
Copy to:-

1.               The Secretary, Department of Personnel & Training, Ministry of Personnel, Government of India, North Block, New Delhi – 110001.
2.               Smt. Soma Roy Burman, Controller General of Accounts, Ministry of Finance, Department of Expenditure, 4th Floor, GPOA, Block-E, INA, New Delhi – 110023.
3.               The Secretary, Staff Side (NC), JCM, 13-C, Ferozshah Road, New Delhi- 110001.
4.               All Departmental Council and National Executive Members concerned.

(Amol V Sule)                                                                                                 (V. Bhattacharjee)
Secretary General                                                                                          Secretary General
All India Civil Accounts                                                                           All India Civil Accounts
Employees Association Category-II                                                       Employees Association

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