(RECOGNIZED
BY GOVT. OF INDIA)
Central
Headquarters
Central Office: - Address for Communication:-
Room No. 351, ‘B’ Wing,
17/2 – C, P & T Quarters
Loknayak Bhawan, Kali Bari Marg
Khan
Market, New Delhi – 110003
New Delhi-110001
No:- AICAEA/HQ/A-27/2020/1418-48 Dated: 26.06.2020
To,
Smt.
Soma Roy Burman,
Controller
General of Accounts,
Department of Expenditure,
Ministry of Finance,
4th Floor, GPOA, Block-E,
INA,
New Delhi – 110023
Subject:-
Non-compliance of provisions CCS (RSA) Rule, 1993 and instructions of Controller General of Accounts with regard
to the “check-off system” of deduction and remittance of Membership
Subscription - request for settlement
regarding.
Reference: Discussions
in the officials’ meetings between the official side of CGA office and the
representatives of the Associations and this Association’s letter No.
AICAEA/HQ/A-2/2019/471 dated: 20.08.2019
Madam,
I have been directed to refer to the
above and draw you kind attention to following few lines for your kind and
early favorable action please-
1.
As
per para 2.3 of the DOPT OM No:- 2/10/80-JCA dated 31.01.1994, the consent for
deduction of membership subscription remain valid till altered or withdrawn and
the revised option for deduction, if any, can be exercised only in the month of
April each year to be effective from July of that year.
2.
Apart
from issuing various other OMs providing the guidelines for deduction and
remittance of membership subscription to the service Associations, office of
the Controller General of Accounts vide para OM No:- A-60015/1/98/MF.CGA(A)/ NGE/
Asso-Recog/ 226 dated 03.02.2000 has specifically directed all heads of the
Civil Accounts Organizations that, in the event of transfer of officials from
one office to another office, the particulars of deduction towards
membership subscription are required to be mentioned in the LPC of the
officials.
But
it is very unfortunate to state that, none of the above guidelines or orders is
being followed in the field formation of Civil Accounts Organization. We
have several examples where
A.1.
The DDOs are discontinuing the deduction of membership subscription of any of
the Associations on their whims and fancies and that too without providing any
information about the reasons for discontinuation of membership subscription by
them neither to the deductees nor to the Association concerned despite the fact
that it is one of the prime conditions for the DDOs to be followed with regard
to the check-off system.
A.2.
The DDOs are not initiating the deduction of subscription at all despite
submission of membership forms by our Units or Branches duly filled by the
employees and certified by the authorized signatory of the Association.
In
some cases it has been noticed that, since
a section of the DDOs do not have any knowledge about of the provisions of check-off
system of CCS (RSA) Rules, 1993, or the related orders issued by the Government
in this regard from time to time, they are performing
as DDO without following all these orders of the Government which is
serious lapse on the part of them.
But
in a large number of cases we have observed that the DDOs are doing it intentionally. Our Branches and Units when
inquire about these types of inactions,
the DDOs either avoid replying or claim that the matter being their discretion
they may stop the deduction of subscription or may not even initiate the
deduction of subscription at all. Large sections of DDOs and majority of DDOs from Delhi in particular are maintaining
such a type of approach. For your ready reference, we would like to bring
some of the examples for your perusal.
B.1. The DDO of Chemical & Fertilizers, Delhi has told the members
verbally that Controller General of Accounts has ordered to stop the deduction
of subscription and hence he has stopped the deduction of subscription.
B.2. Despite
an order of the Controller General of Accounts Office, the DDO of Pr. Chief Controller of Accounts, Central Board of Indirect
Taxes & Customs, did never deduct the membership subscription under
prescribed rates and discontinued deduction of membership subscription without
any intimation to this Association.
B.3. The
DDO of the Principal Accounts Office, Ministry
of UD has reportedly told the members that, since the Association is not
doing anything for its members and he stopped deduction and remittance of
subscription.
B.4 In
recent times we have submitted the letter of authorization forms to all offices of MHA, Delhi. But the DDOs are
not deducting and remitting the membership subscription.
B.4.
The DDO of Pay and Accounts Office BSF, Delhi has stopped deduction of subscription of the members
abruptly without any intimation to this Association.
B.5.
The DDO of the Ministry of Earth Sciences, New Delhi instead of adding the additional number
deducted as per the forms submitted by us has stopped deduction of membership
subscription even of those persons whose subscriptions were being deducted
without any intimation to us.
These
are only a few examples and not less
than a hundred DDOs all over the country are performing in a similar manner.
In the above cases, we have several times met the DDOs and personally requested
them to kindly deduct and remit membership subscriptions to the Association.
But, all went in vain.
C. Further, no DDO mentioned the deduction particular of the Association in the LPC of
the Employees when they are transferred in spite of the fact that there is a
standing instruction in this regard in terms of the OMs No:- A-60015/1/98/ MF.CGA(A)/NGE/Asso-Recog/226
dated 03.02.2000 and No:- A-60015/1/98/ MF.CGA(A)/NGE/Asso-Recog/Vol-III/1014
dated 16.05.2002 respectively issued by
your office.
D. As per the OM No:- A-60015/1/98/MF.CGA(A)/NGE/Asso-Recog/786
dated 16.10.1999 of the office of the Controller
General of Accounts, the Pr. AO being
the “Nodal agency ” will consolidate the
information received from all the DDOs in the Ministry/ Department and send a consolidated statement to the
office of the Controller General of Accounts for perusing the matter
further for Recognition of the Association
under CCS (RSA) Rule, 1993. But we have observed
that, the nodal agencies are neither issuing any instructions to DDOs to follow
the system nor consolidating the reports at their level and forwarding those to the office of the
Controller General of Accounts.
Above discussed activities on the part of the
DDOs are interference /interruption into the internal functions of the service Associations,
gross violation of CCS (RSA) Rules, 1993 and abuse of official position.
Further, above situations are having direct
adverse effect in the function of the Association and it leads to shortage of
membership in the verification of membership through check of system.
Therefore, I
have been directed to request you the following:
1. Necessary instructions regarding
deduction of membership subscription under CHECK-OFF SYSTEM may kindly be
issued to the all concerned with endorsement of its copy to this Association
for its reference and persuasion.
2. Proper training may be imparted to
educate the DDOs about the CCS (RSA) Rules, 1993 and their practical
applications by engaging experts
in the field of Service Associations and well conversant about the provisions
of CCS (RSA) Rules, 1993.
3. Appropriate disciplinary action in terms
of CCS (conduct) Rules 1964 may be taken against the persons who do not carry
out the instructions of the Government of India and other higher authorities on
the subject matter.
4. Re-verification of membership of this
Association may kindly be initiated only after completion of the actions requested
in points 1 and 2 above.
Thanking you,
Yours
Sincerely,
(Krishna K. Yadav)
Secretary
General
Copy
for information and necessary action to:-
1.
Secretary General, National
Federation of Civil Accounts Associations (NFCAA), New Delhi.
2.
Secretary General, All
India Civil Accounts Employees Association Category II, Mumbai.
3.
All National Executive
Members of AICAEA.
4.
All Branch Secretaries of
AICAEA.
5.
All Unit Secretaries
through respective Branch Secretaries.
